Privacy Policy

Stampede Distribution, doing business as Stampede Supplies ("Company," "we," "us," or "our"), respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website https://stampedesupplies.com (the "Site"), contact us, or engage in business with us.

This Privacy Policy applies to information we collect through the Site, email communications, telephone calls, and other interactions with our business. By accessing or using the Site, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our policies and practices, do not use the Site.

01Information We Collect

We may collect the following categories of information:

A. Information You Provide Directly

• Contact Information: Name, business name, job title, email address, phone number, mailing address, and shipping address.
• Account Information: Credentials and details provided during account registration or credit applications, including federal tax identification numbers (EINs) for business verification purposes.
• Transaction Information: Purchase history, order details, payment information, invoices, and records of products and services you have purchased or inquired about.
• Communication Information: Inquiries, feedback, messages, and any other information you provide when you contact us via the Site, email, phone, or other channels.
• Professional Information: Licensing information, certifications, insurance details, and trade references provided in connection with credit applications or account establishment.
• Quote Requests: When you submit a quote request through the Site, we collect your company name, contact name, email address, phone number, ship-to location, requested delivery date, the items and quantities on your list, and any notes you add. We also record which page or planning calculator the request came from, so we can understand how the request was assembled.

Quote request information is used to prepare and deliver your quote, to fulfil any resulting order, and to keep a record of the request. Submitting a quote request does not add you to our newsletter. The quote form offers a separate newsletter opt-in that is unchecked by default, and your request is handled the same way whether or not you check it. We do not collect or store payment information through the quote form, and no prices are shown or stored at any stage. To request deletion of a quote request, contact us using the details in the Contact section below.

B. Information Collected Automatically

When you access the Site, we may automatically collect certain information, including:

• Device Information: IP address, browser type and version, operating system, device type, screen resolution, and language preferences.
• Usage Information: Pages viewed, links clicked, time spent on pages, referring website addresses, and browsing patterns on the Site.
• Location Information: General geographic location inferred from your IP address (city and state level, not precise geolocation).

C. Information from Third Parties

• Credit reporting agencies (in connection with business credit applications).
• Trade references provided by you.
• Business data providers for the purpose of verifying business information.
• Analytics providers that help us understand Site traffic and usage.

02How We Use Your Information

We use the information we collect for the following purposes:

• Business Operations: Processing orders, fulfilling shipments, managing your account, processing payments, and providing customer support.
• Communication: Responding to your inquiries, sending order confirmations and shipping notifications, providing product information, and sending marketing communications (with your consent where required).
• Credit Evaluation: Assessing creditworthiness in connection with business credit applications, including verifying trade references and reviewing credit reports.
• Site Improvement: Analyzing how visitors use the Site to improve its functionality, content, and user experience.
• Security & Fraud Prevention: Detecting and preventing fraudulent transactions, unauthorized access, and other illegal activities.
• Legal Compliance: Complying with applicable laws, regulations, legal processes, and government requests, including Texas state laws and federal regulations.
• Business Transfers: In connection with any merger, acquisition, reorganization, sale of assets, or similar transaction.

03How We Share Your Information

We do not sell your personal information to third parties. We may share your information in the following circumstances:

• Service Providers: With third-party vendors who perform services on our behalf, such as shipping carriers, payment processors, IT service providers, and analytics providers. These providers are contractually obligated to use your information only to provide services to us and are prohibited from using it for their own purposes.
• Manufacturers & Suppliers: With product manufacturers when necessary to process warranty claims, product recalls, or other manufacturer-related inquiries.
• Credit Agencies: With credit reporting agencies and trade references in connection with credit evaluations for business accounts.
• Legal Requirements: When required to do so by law, court order, subpoena, or other legal process, or when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
• Business Transfers: In connection with a merger, acquisition, bankruptcy, dissolution, reorganization, or similar transaction or proceeding involving the transfer of our business or assets.
• With Your Consent: For any other purpose disclosed to you at the time we collect the information or with your consent.

04Cookies & Tracking Technologies

The Site may use cookies, web beacons, pixels, and similar tracking technologies to collect information about your browsing activity and to enhance your experience on the Site.

Types of Cookies We May Use

• Essential Cookies: Necessary for the Site to function properly (e.g., session management, security).
• Analytics Cookies: Help us understand how visitors interact with the Site by collecting information about pages visited, time spent, and navigation patterns.
• Functional Cookies: Remember your preferences and choices (e.g., language, region) to provide a personalized experience.

Managing Cookies

Most web browsers allow you to manage cookies through browser settings. You may refuse or delete cookies by adjusting your browser settings. If you disable cookies, some features of the Site may not function properly. For more information about managing cookies, visit your browser’s help documentation.

Do Not Track Signals

Some browsers transmit "Do Not Track" (DNT) signals. At this time, the Site does not respond to DNT signals. However, you may manage your tracking preferences through browser cookies settings as described above.

05Data Security

We implement reasonable administrative, technical, and physical security measures designed to protect the personal information we collect and maintain against unauthorized access, disclosure, alteration, and destruction. These measures include:

• Encryption of data in transit using industry-standard TLS/SSL protocols.
• Access controls limiting employee and contractor access to personal information on a need-to-know basis.
• Regular review and updating of our security practices.
• Secure storage of physical records containing personal information.

However, no method of transmission over the Internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security. In the event of a data breach involving your personal information, we will notify you as required by the Texas Identity Theft Enforcement and Protection Act (Texas Business & Commerce Code, Chapter 521) and other applicable laws.

06Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, tax, and reporting requirements. Specific retention periods include:

• Transaction Records: Retained for a minimum of seven (7) years to comply with tax and accounting requirements.
• Credit Application Information: Retained for the duration of the business relationship and as required by applicable regulations.
• Communication Records: Retained for a reasonable period to address ongoing business needs and legal obligations.
• Website Usage Data: Generally retained for up to twenty-four (24) months for analytics purposes.

When personal information is no longer needed for its original purpose and there is no legal requirement to retain it, we will securely delete or anonymize the information.

07Your Rights & Choices

Depending on your location and applicable law, you may have certain rights regarding your personal information:

A. Texas Residents

Under the Texas Data Privacy and Security Act (TDPSA), effective July 1, 2024, Texas residents have the following rights with respect to their personal data:

• Right to Know: You have the right to confirm whether we are processing your personal data and to access such data.
• Right to Correct: You have the right to correct inaccuracies in your personal data, taking into account the nature of the data and the purposes of processing.
• Right to Delete: You have the right to delete personal data provided by or obtained about you.
• Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format, to the extent technically feasible.
• Right to Opt Out: You have the right to opt out of the processing of your personal data for purposes of targeted advertising, the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.
• Right to Non-Discrimination: We will not discriminate against you for exercising any of your privacy rights.

To exercise any of these rights, please contact us using the information provided at the end of this Privacy Policy. We will respond to verified requests within forty-five (45) days, as required by the TDPSA. If we are unable to fulfill your request, we will provide a written explanation of the reasons.

If you are not satisfied with our response, you have the right to appeal by contacting us. If you are dissatisfied with the outcome of the appeal, you may file a complaint with the Texas Attorney General.

B. California Residents

If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), provides you with additional rights regarding your personal information:

• Right to Know: You may request disclosure of the categories and specific pieces of personal information we have collected about you.
• Right to Delete: You may request deletion of personal information we have collected, subject to certain exceptions.
• Right to Correct: You may request correction of inaccurate personal information.
• Right to Opt Out of Sale/Sharing: We do not sell or share personal information for cross-context behavioral advertising. If this changes, we will update this policy and provide an opt-out mechanism.
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.

To exercise your rights under the CCPA, contact us at [email protected] or call us at 214.235.0721. We will verify your identity before processing your request.

C. Other State Residents

Residents of other states with applicable privacy legislation (including Colorado, Connecticut, Virginia, Utah, Oregon, Montana, and others) may have similar rights under their respective state laws. We are committed to honoring the spirit of these laws. Please contact us to exercise your rights, and we will respond in accordance with applicable legal requirements.

D. Marketing Communications

You may opt out of receiving marketing communications from us at any time by:

• Clicking the "unsubscribe" link in any marketing email we send.
• Contacting us at [email protected] with the subject line "Unsubscribe."
• Calling us at 214.235.0721.

Please note that even if you opt out of marketing communications, we may still send you transactional messages related to your orders, account, or business relationship with us.

08Children’s Privacy

The Site is not directed to individuals under the age of eighteen (18). We do not knowingly collect personal information from children under 18. Our products and services are intended for business and professional use by adults. If we learn that we have collected personal information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child under 18, please contact us immediately at [email protected].

09Texas-Specific Provisions

Texas Identity Theft Enforcement and Protection Act

In accordance with the Texas Business & Commerce Code, Chapter 521, we implement and maintain reasonable procedures to protect sensitive personal information from unauthorized access, use, or disclosure. In the event of a security breach involving sensitive personal information, we will provide notification as required by Texas law, including notification to affected individuals and, where required, to the Texas Attorney General.

Texas Data Privacy and Security Act (TDPSA)

The TDPSA, effective July 1, 2024, grants Texas consumers specific data privacy rights (detailed in Section 7 above). As a Texas-based business, we are committed to compliance with the TDPSA and will process all verified data rights requests in accordance with its requirements.

Texas Deceptive Trade Practices Act

We are committed to transparent and honest business practices in compliance with the Texas Deceptive Trade Practices-Consumer Protection Act (Texas Business & Commerce Code, Chapter 17). We do not engage in false, misleading, or deceptive acts or practices in the collection or use of personal information.

Disposal of Business Records

When disposing of business records containing personal information, we follow the requirements of Texas Business & Commerce Code Section 521.052, ensuring that such records are destroyed by shredding, erasing, or otherwise modifying the personal information to make it unreadable or indecipherable.

10Federal Compliance

CAN-SPAM Act

We comply with the CAN-SPAM Act of 2003. All commercial emails we send include accurate sender information, a clear subject line, identification as an advertisement (where applicable), our physical mailing address, and a clear mechanism to opt out of future emails. We honor opt-out requests within ten (10) business days.

FTC Act

We comply with the Federal Trade Commission Act’s prohibition against unfair or deceptive acts or practices. Our data collection and use practices are designed to be transparent, fair, and consistent with the commitments made in this Privacy Policy.

11Third-Party Services

The Site may contain links to third-party websites, services, or applications that are not operated by us. This Privacy Policy does not apply to those third-party services. We encourage you to review the privacy policies of any third-party services you access through our Site.

We may use third-party service providers to support our business operations, including:

• Website hosting and content delivery providers.
• Analytics services to understand Site usage.
• Customer relationship management (CRM) platforms.
• Payment processing services.
• Shipping and logistics providers.

These service providers have access to your personal information only as necessary to perform their functions and are obligated to maintain the confidentiality and security of that information.

12International Users

The Site is operated from the United States and is intended for users within the United States. If you access the Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country. By using the Site, you consent to the transfer and processing of your information in the United States.

13Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this Privacy Policy periodically. Your continued use of the Site after any changes to this Privacy Policy constitutes your acceptance of the updated policy.

14Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, or if you wish to exercise any of your rights described herein, please contact us:

For data privacy complaints or inquiries related to the Texas Data Privacy and Security Act, you may also contact the Office of the Texas Attorney General at www.texasattorneygeneral.gov.